Senior Finance/Admin Assistant REQUIRED BY UNO
Job Detail
Job Title: Senior Finance/Admin Assistant
Total Position: 1
Industry: N.G.O./Social Services
Department: Accounts
Job Type: Service Contract (SC) ( firstshift )
Job Location: Quetta
Age: 25 years - 35 years
Minimum Education: Bachelor's Degree
Degree Title: Commerce Graduate with completed articles from reputable audit firm.
Career Level: GS6
Minimum Experience: 3 Years(At least 3 years of progressively responsible work experience, including at least 1 year in the field of finance, accounting, budget, audit or other related field.)
Work Permit: Pakistan
Required Travel: Not Required
Salary Range: PKR. 70000 to 100000/month
Apply By: Mar 8, 2010
Posted On: Feb 27, 2010
Job Description
- Guide, train and supervise staff engaged in the different administrative services including statistics, finance, programme, human resources activities and/or other related areas requiring extraction, input and review for accuracy of data from various sources and action to correct, as necessary;
- Supervise operations of a specialized unit engaged in different administrative tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity;
- Maintain a selected number of administrative control records, and automated reports related to travel, insurance, logistics, investigations, budget and other;
- Process and approve delegated administrative actions in accordance with WFP rules and regulations;
- Brief/debrief and inform staff including rules and regulations, policies and practices and documentation required to their specific area of responsibility;
- Prepare and collaborate in the production of reports including the production of forms, tables and charts providing details on the area of activity;
- Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source;
- Draft and review correspondence or information material relevant to the area of work;
- Advise and assist senior staff in the area of administration;
- Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
- May undertake field missions to or maintain contacts with the Programme's field offices to provide administrative assistance and guidance;
- Guide, train and supervise support staff engaged in the processing of financial reports and returns from country offices and regional bureaux;
- Participate in providing procedural and technical support to the staff elsewhere in the Programme;
- Analyse, control and accurately maintain relevant General Ledger Accounts and initiate corrective action as necessary;
- Initiate payment processing according to WFP financial rules and regulations;
- Assist in preparation, implementation and monitoring of budgets; prepare funds consumption and other budget related reports, including donor reports;
- Brief/debrief staff members on issues relating to financial transactions;
- Prepare periodic financial and statistical reports;
- Oversee the data input into financial related databases by finance assistants and provide guidance on data input and validation;
- Prepare bank reconciliations, review locally recoverable items, Imprest summaries and funding sheet summaries;
- Monitor WFP local bank accounts and keep track of balances to ensure that there are sufficient funds; prepare requests for replenishment of the Imprest Account(s) whenever necessary;
- Assist in setup and implementation of proper accounting procedures, systems and internal controls;
- Participate in development and implementation of new financial policies and procedures; interpret and assess the impact of changes and make recommendations on follow up actions;
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters; review correspondence drafted by other assistants prior to clearance by Officer or Chief, as appropriate;
Required Skills
Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.
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